What are the electronic filing requirements for City annexation or other KRS 81A.470 filings?
An elextronic file containing a closed geometric figure depicting the territory being added or removed that is referenced to a Kentucky State Plane Coordinate System zone in any one (1) of the following formats:
1. AutoDesk AutoCAD DWG or DXF;
2. Bentley MicroStation DGN; or
3. ESRI ArcGIS Shapefile.
What makes up a georeferenced ERSI ArcGIS Shapefile?
A georeferenced shapefile must include as at least 4 file extensions
All four files (and any other related files) must be provided. If all the files are not included the file will not work and the filing will be declared
Here is a breakdown of each extension
What files make up an AutoCAD, AutoDesk .DWG, .DXF and .DNG file?
There is only one file extension for each of these file types. They must be georeferenced to a Kentucky State Plane Coordinate System Zone
What Kentucky State Plane coordinate system should the electronic file be provided in?
According to the Statute: An electronic file containing a closed geometric figure depicting the territory being added or removed that is referenced to a Kentucky State Plane Coordinate System zone.
The electronic file must be referenced to a Kentucky State Plane Coordinate System zone. The 3 Kentucky State Plane Coordinate Systems are 1) Kentucky Single Zone (FIPS 1600), 2) Kentucky Nort Zone (FIPS 1601) and 3) Kentucky South Zone (FIPS 1602).
What happens if an electronic file fails to meet the electronic requirements of KRS 81A.470?
If the any of the electronic file requirements are deeficient as described above the filing will be declared
unmappable and the area will not be updated on the Kentucky Cities interactive map until an electronic file is provided that meets the requirements
Can the electronic file be sent for review prior to filing?
Yes, the City or surveyor can submit the electronic file early for a requirements review at any time. An upload link to Box can be provided for convenience. To receive a Box link send an email to
email@example.com with the subject line "Box link request - City BND".
Please note that the area cannot be added or removed from the interactive map until the filing is approved and sent officially to the Secretary of State and the electronic file will still be required to be sent with the filing packet itself to Secretary of State as per the requirements.
Where can a surveyor find guidance for meeting the electronic file requirements of KRS 81A.470?
The Kentucky Department of Professional Licensing and the Kentucky Association of Professional Surveyors should be able to provide guidence and resources to assist surveyors in meeting the electronic filing requirements.
What makes an electronic file fail to meet the electronic requirements of KRS 81A.470 thus making it unmappable?