Business Records

​The business records division of the Secretary of State's office issues certificates of existence and authorization and other certificates of fact and provides copies of documents on file with the Secretary of State.

Certificates

Certificates of existence may be relied on as conclusive evidence that a domestic corporation or domestic limited liability company is in existence; certificates of authorization may be relied on as conclusive evidence that a foreign corporation or foreign limited liability company is authorized to transact business in Kentucky. Anyone may purchase a certificate of existence or authorization online or by mail/fax for a $10.00 fee.

Apostilles and authentications 

Apostilles and authentications certify documents intended for use abroad (e.g., birth, death and marriage certificates; transcripts and diplomas; adoption papers and corporate documents). The Secretary of State provides this certification.

Notaries

A notary public is a public servant who is authorized to witness signatures and administer oaths. You can find a notary and find information about becoming a notary on this website.  

Copies

Copies of documents on file with the Secretary of State may be purchased for $5.00 for up to five pages and $0.50 per additional page.

The Secretary of State can certify a copy of any document filed of record. The certification, which bears the Secretary's signature and the seal of the state, is attached to the copy of the document and is conclusive evidence that the original document is on file with the Secretary of State. The cost for certified copies is $10.00 for up to five pages and $0.50 per additional page.

Please use the Request for Corporate Documents form to request regular or certified copies of documents on file with this office and return the form to:

  • fax: (502) 564-5687
  • mail: Office of the Secretary of State
                 Records Branch
                 P.O. Box 718
                 700 Capital Ave., Ste. 158
                 Frankfort, KY 40601

If you would like to have a copy of the request form mailed to you, please contact the Secretary of State's office at (502) 564-3490 or by email.

Additional Information

This website also contains information regarding business records formsfees, online services and laws. For further information, please consult the frequently asked questions or contact the Business Records Office at (502) 564-3490 or via email